Privacy and Terms
SarJam Properties Limited
Privacy Policy
Our contact details
Name: Samantha Edwards
Address: Commer House, Station Road, Tadcaster LS24 9JF
Phone Number: 01937 833311
E-mail: enquiries@siblingworkspace.co.uk
The type of personal information we collect
We currently collect and process the following information:
- Personal identifiers, contacts and characteristics including an individual’s name, signature, personal address, home telephone number, mobile telephone number
- Members’ email addresses
- Proof of residential address eg Council Tax Invoice
- Photo ID
- Date of Birth
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
- Money Laundering
- Proof of ID when signing a tenancy license
- We use the information that you have given us to:
- Prove you are who you say you are when signing documentation to allow your company to use our address for your business
We may share this information with National Crime Agency should we suspect criminal activity or they approach us should they suspect a company is trading unlawfully.
Under the UK General Data Protection Regulation (UK GDPR), the lawful bases we rely on for processing this information are:
(a) Your consent.
You are able to remove your consent at any time. You can do this by contacting Samantha Edwards at samantha.edwards@siblingworkspace.co.uk
(b) We have a legal obligation.
We collect your personal data from our Money Laundering Regulations Form which is completed by you before you start to use any of our services, this includes our Virtual Office services and renting our private offices. We also collect company information such as email address and contact telephone numbers for external meeting room booking and co-working.
We use a visitor management system which stores details on a secure dashboard and is GDPR compliant this is for visitors to sign in and out of the building, we use this for fire registers and security only.
We collect the information and hold your information to show that we have done our due diligence on your company and the person signing on behalf of the said company.
The reason we need to collect your information is to demonstrate to the Money Laundering section of the HMRC that we have checked that the person who using our services is who they say they are.
How we store your personal information
Your information is securely stored.
We keep a scanned copy of the completed Money Regulations Form in the cloud along with scanned copies of ID provided for example Driving License or Passport and a Utility Bill. The file where this information is stored is password protected and only members of staff who know the password can access this information.
We keep Money Laundering Form, copies of ID and proof of address throughout the duration of your agreement with us. We will then dispose of your information by deleting the said documents from the cloud including any back up system, again only a Member of staff with the password will be able to do this.
Your data protection rights
Under data protection law, you have rights including:
Your right of access – You have the right to ask us for copies of your personal information.
Your right to rectification – You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing – You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing – You have the right to object to the processing of your personal information in certain circumstances.
Your right to data portability – You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact if you wish to make a request to change any of the information you have provided us with. Our contact details are:
Name: Samantha Edwards
Address: Commer House, Station Road, Tadcaster LS24 9JF
Phone Number: 01937 833311
E-mail: enquiries@siblingworkspace.co.uk
How to complain
If you have any concerns about our use of your personal information, you can make a complaint via the below
Name: Edward Walsh
Address: Commer House, Station Road, Tadcaster LS24 9JF
Phone Number: 01937 833311
E-mail: enquiries@siblingworkspace.co.uk
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk